Contract Administrator
This position, based in our Portsmouth, NH headquarters, is ideal for an organized, thorough individual with a high attention to detail who will manage administrative responsibilities including but not limited to:
- Prepare purchase order
- Prepare client and vendor contracts, understand AIA documents, contracts, and invoicing
- Print and log incoming vendor invoices on weekly basis
- Review vendor invoice amounts against purchase orders and contract values
- Distribute vendor invoices to appropriate staff members for approval
- Scan and log approved invoices and process for accounting
- Maintain vendor database
- Create and update Schedule of Value (SOV) files and contract agreements for clients
- Track costs, contingencies and change orders in Microsoft Excel
- Prepare and track change orders for client and from vendors
- File relevant documentation in Box (file server)
- Assist project managers with various administrative tasks
- Attend Project Management meetings and client meetings, record meeting notes and distribute to appropriate team members within two (2) days of meetings
Relationships:
- Participate in weekly status/progress meetings to review and provide updates for projects
- Establish effective working relationships with all functional units of the company, customers, and colleagues
Knowledge and Skills:
- Proficiency in MS Office (Word and Excel)
- Smart sheet knowledge
- QuickBooks knowledge
- Excellent oral and written communication skills throughout all project phases
- Excellent organizational and multi-tasking skills as well as detail oriented
- Team oriented, self-motivated, and able to work independently
Education and Experience
- Bachelor’s degree
- 2 Years minimum experience in Accounting/Contract Administration