contract administrator

Contract Administrator

This position, based in our Portsmouth, NH headquarters, is ideal for an organized, thorough individual with a high attention to detail who will manage administrative responsibilities including but not limited to:

  • Prepare purchase order
  • Prepare client and vendor contracts, understand AIA documents, contracts, and invoicing
  • Print and log incoming vendor invoices on weekly basis
  • Review vendor invoice amounts against purchase orders and contract values
  • Distribute vendor invoices to appropriate staff members for approval
  • Scan and log approved invoices and process for accounting
  • Maintain vendor database
  • Create and update Schedule of Value (SOV) files and contract agreements for clients
  • Track costs, contingencies and change orders in Microsoft Excel
  • Prepare and track change orders for client and from vendors
  • File relevant documentation in Box (file server)
  • Assist project managers with various administrative tasks
  • Attend Project Management meetings and client meetings, record meeting notes and distribute to appropriate team members within two (2) days of meetings


  • Participate in weekly status/progress meetings to review and provide updates for projects
  • Establish effective working relationships with all functional units of the company, customers, and colleagues

Knowledge and Skills:

  • Proficiency in MS Office (Word and Excel)
  • Smart sheet knowledge
  • QuickBooks knowledge
  • Excellent oral and written communication skills throughout all project phases
  • Excellent organizational and multi-tasking skills as well as detail oriented
  • Team oriented, self-motivated, and able to work independently

Education and Experience

  • Bachelor’s degree
  • 2 Years minimum experience in Accounting/Contract Administration

To apply for this position, please complete the form below.

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