Contract Administrator
The Contract Administrator is responsible for overseeing the contractual, financial, procurement, and documentation processes throughout the lifecycle of design and construction projects. This position is based in Portsmouth, NH.
Responsibilities
Essential job functions or duties of this position are as follows:
- Support project planning, budgeting, and contract preparation activities
- Develop and maintain project budgets, cost analyses, financial forecasts, and reporting tools
- Coordinate procurement processes, including contract administration, purchase orders, vendor management, and schedule tracking
- Review project documentation to ensure alignment with contractual requirements, scope, specifications, and organizational standards
- Manage change control processes, including documentation, cost evaluation, approvals, and budget impact tracking
- Monitor project financial performance, commitments, expenditures, contingencies, and margin projections
- Review and process invoices, payment applications, and other financial documentation
- Maintain accurate project records, contract files, compliance documentation, and reporting systems
- Facilitate communication and coordination among project teams, vendors, clients, and other stakeholders
- Support project execution through documentation management, workflow coordination, and schedule compliance monitoring
- Identify financial risks, cost-saving opportunities, and process improvements throughout the project lifecycle
- Assist with project closeout activities, including financial reconciliation, final documentation, record retention, and turnover requirements
Additional Responsibilities
- Serve as liaison between Project Managers, clients, contractors, and vendors to ensure contracts, budgets, purchase orders, change orders, and project documentation are managed accurately and efficiently
- Support project profitability, compliance, and successful project execution from pre-construction through closeout
Knowledge & Skills
- Strong understanding of construction contracts, procurement processes, purchase orders, and change order management
- Experience managing project budgets, financial reporting, and cost tracking
- Proficiency in Microsoft Excel and project management/document control software
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple projects and deadlines simultaneously
Education & Experience
- A bachelor’s degree in Construction Management, Business Administration, Finance, Accounting or a related field is preferred
- 2–4+ years of experience in contract administration, construction administration, project coordination, or related roles
the element group is not presently sponsoring work visas.
To apply for this position, please complete the form below.